DSAR - Fields Configuration

Overview

The privacy portal provides different data subject access requests for the users to copy, correct, unsubscribe, opt-out, and delete their data. Each request form can be configured in the DSAR configuration screen through the Form tab under Privacy Portal Configuration. Refer to this guide for configuring a service request form - DSAR - Form Configuration

Under the Field tab, you can configure the information that can be collected from a user/requestor when placing a service request through different fields in the request forms like emails, address, and more. A default form can be selected and customized accordingly, or new fields can be defined through the DSAR Configuration.

To configure different fields in a request form,

• Log in to the Data Governance Tool.

  

  Once logged in, the Data Governance Tool displays the Main Screen.

• Navigate to the DSA Request module on the hamburger menu.

  

• Toggle the 'View Dashboard' button to 'View Configuration' to see the DSAR configurations.

  

• Click on the 'Field' tab.

  

In case you want to choose from the existing fields,

• Click on the 'Select Field to Update' dialog box.

• Select any of the fields from the drop-down menu.

  

• Click on to make the changes.

Similarly, to define a new field,

• Under the 'Field' tab, click the button present next to the 'Select Field to Update' dialog box.

• Define the 'Key' in the dialog box.

Note: Here, Key is the name used for the backend purpose.  

• Enter the 'Name' in a similar way.

• Click the 'Field Type' drop-down menu.

Note: The drop-down menu provides four choices -- String, Boolean, Number and Date. You can select any of these based on the input to be entered in the Field.

• Select one option from the drop-down menu.

  

• Click the 'Form Type' drop-down menu present next to the Field Type.

  

This drop-down provides the following options:

Single Line -- the defined field appears in a single line on the request form.

Multiline -- multiple fields can be adjusted/ displayed in a single line on the request form.

Text Area -- a field with this selection can have multi-line inputs from the requestors when filling the form (a dialog box for the users to enter text inputs).

Attachment -- field used to include attachments/files when filling the request forms.

Check Box -- with this selection, the input field appears as a check box, and the users can either check the selection or leave it unchecked.

This JSON object represents a setting where a user submits a request on behalf of someone else. The "displayName" provides the label, "isChecked": true indicates that the option is selected, and "key": true likely acts as a flag to enable this feature.

Stepper --field with a stepper to enter numbers manually or use the stepper icon to increase/ decrease the input values.

Drop-down -- field with a drop-down menu providing different options for the users to choose from.

This JSON represents a list of selectable options, likely for a dropdown, where users can choose from different states or provinces. Each option consists of:

• key: A short code representing the state or province (e.g., "AL" for Alabama, "AK" for Alaska, "AB" for Alberta).

• displayName: The full name of the state or province shown to users.

  

Radio -- field with a radio button for the users to choose any one of the options displayed.

• Click the necessary option from the Form Type drop-down menu.

• Click the 'Update' button.

  

This JSON represents two radio button options, "Yes" and "No". The "key" serves as an identifier, while "displayName" holds the label displayed to the user.